Starting a business in Nepal requires careful attention to documentation and registration processes. This guide outlines the essential documents and steps needed for company registration at the Office of Company Registrar (OCR) and subsequent PAN registration at the Inland Revenue Department (IRD) and ward office.
Registration at Office of Company Registrar (OCR)
The first step in establishing your company is registration at the OCR. This process requires several personal and company-related documents from all shareholders. The OCR ensures that your company meets all legal requirements for establishment under Nepali law.
Required Documents for OCR:
- Citizenship certificates from all company shareholders
- Personal PAN numbers and active contact numbers for each shareholder
- Properly drafted Prabandhapatra (Memorandum of Association – MOA)
- Comprehensive Niyamawali (Articles of Association – AOA)
- Completed application form for company registration
PAN Registration Process
After completing company registration at OCR, the next crucial step is obtaining a PAN (Permanent Account Number) from the IRD and completing registration at your local ward office. This process requires additional documentation, including proof of business location and various landlord-related documents.
Required Documents for IRD and Ward Office:
- Complete set of company registration documents received from OCR
- Official company stamp
- Valid rental agreement for business premises
- Landlord’s citizenship certificate
- Recent utility bills (electricity, water, telephone) paid by the landlord
- Proof of property tax payment by landlord (tiro tireko rasid)
Complete Document Checklist
Stage 1: OCR Registration
- Citizenship certificates (all shareholders)
- PAN numbers (all shareholders)
- Contact phone numbers (all shareholders)
- Prabandhapatra (MOA)
- Niyamawali (AOA)
- Completed application form
Stage 2: IRD and Ward Office Registration
- All OCR registration documents
- Company stamp
- Signed rent agreement
- Landlord’s citizenship certificate
- Utility bills (paid by landlord)
- Electricity bill or
- Water bill or
- Telephone bill
- Property tax payment receipt from ward office
- Copy of Lalpurja
Important Notes:
- Ensure all documents are original or properly certified copies
- Keep multiple photocopies of all documents
- Verify that all utility bills and tax receipts are current
- Double-check that all personal information matches across documents